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Rules for working correspondence


Do not underestimate business correspondence, because a silly typo or a thoughtless phrase risks being evidence of your failure in the future, because such letters can be stored for months, even if you have already forgotten about them. An incorrectly constructed sentence may not convey the main idea to the interlocutor, which increases the risk of misunderstanding and, as a result, an unforeseen result.
In order to avoid such troubles, follow the simple non-main rules of working correspondence.

Literacy in everything

Every time your letter is ready to be sent, be sure to reread it for possible spelling, punctuation, and lexical errors. This can directly affect your reputation. Respect your addressee, he should not get the impression that you are not a professional. When in doubt, it is always better to ask for help and consult with more experienced colleagues. Perhaps they will not give an exact answer, but they will definitely push the right thoughts.

What is the letter about?

One of the most important parts of your letter will be its subject line. It is she who will tell the recipient whether there is a need to spend their time reading your letter. A bad headline can play against you.

The subject line should speak directly about what will be discussed in the letter. Too short or long blanks are unacceptable. It is advisable to try to specify the essence of the letter as much as possible. For example, instead of writing a “contract", it is better to provide a few details: “a contract with a contractor for the construction of the Prichuda cafe.” If the information is really important, it guarantees that your letter will be read by the addressee.

Rules for working correspondence

Good manners

In order for your letter to be polite, be sure to address your interlocutor by name at the beginning of each correspondence. However, here you need to be as careful as possible, because if you confuse the addressee, you can achieve the opposite effect. Remember that at any opportunity, you must personally greet the interlocutor and show attention, for example, thank you for useful information, etc.

Backup plan

In case of unforeseen circumstances, you should always keep a copy of important correspondence, especially if you discussed the details of cooperation or working conditions in it. This is necessary in order not to do it a second time and you had "evidence" in your hands, which often becomes necessary. Thus, it will no longer be possible to demand something from you that you did not agree to. If the case takes a more serious turn, such correspondence may even become legal evidence in court.

conciseness, consistency

Do not write about everything in one correspondence. Remember that with each new topic there should be new letters and dialogues. This will help you later find the information you need and will not confuse your interlocutor.
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